Meeting Minutes — August 7, 2009

Board Members Present: Mary Jo Green, Elizabeth Tucker, Debra McKinney, Jeffrey Bartell, Jerry Curren, James Palmer, Alan Stager, and Teresa Rutherford via phone

HEAB Staff Present: Connie Hutchison, Sherrie Nelson, Mary Lou Kuzdas, Cassie Weisensel, Sandra Thomas, and Colette Brown

Others Present: Paul Nelson, WAICU; Kristofer Frederick, UW System Administration; Nicole Juan, United Council of UW Students; Sisi Chen, United Council of UW Students; Michael Moscicke, United Council of UW Students; Ryan Foley, Associated Press; Tom Heffron, WTCS; Rolf Wegenke, WAICU; Kevin Priest, Northland International University; Mike Glanzer, Northland International University; Mandy McLain, Northland International University; Mark Widmer, Northland International University; Emily Pope, Legislative Fiscal Bureau; Dennis Rhodes, DOA; Nicole Fish, College of Menominee Nation via phone

Chair Mary Jo Green called the meeting to order at 9:05 a.m.

APPROVAL OF MINUTES

Moved by Jeff Bartell, seconded by Jim Palmer to approve the minutes of the February 27, 2009 Board Meeting.

APPROVAL OF MINUTES

Moved by Jeff Bartell, seconded by Debbie McKinney to approve the minutes of the June 3, 2009 Board Meeting.

REPORT OF THE EXECUTIVE SECRETARY

Veterans Tuition Remission: Group of HEAB, UW, and Tech working together on a bill for Veterans Tuition Remission.

HEAB getting a lot of questions on why students are not receiving financial aid that they received last year. Funds have been fully committed since July.

Special Presentation: A special presentation was made for the outgoing Board Secretary, Debbie McKinney, who is retiring from the Board this year. Mary Jo thanked Debbie for her dedicated service over the past number years. She has been a great asset to both the Board and the HEAB staff. On behalf of all, she was presented with an inscribed plaque noting her years of service to the Board.

BOARD REPORT #09-21 TASK FORCE ON DISTRIBUTION OF STATE GRANTS

Board member Jeffrey Bartell has recommended that the Higher Educational Aids Board form a task force to study the distribution of state grants. A group will be picked and headed up by Connie Hutchison and Mary Jo Green to look at this issue and the different options available. Each sector will be represented in this group.

Moved by Jeffrey Bartell, seconded by Jim Palmer, to create a task force to look at alternatives on how to distribute need based grants and report back to the board in a year.

The motion passed unanimously.

BOARD REPORT #09-22 NORTHLAND INTERNATIONAL UNIVERSITY

Northland International University has asked that they be recognized by the Higher Educational Aids Board as a school whose students could be eligible for state financial aid. In order to become eligible for state aid, the Higher Educational Aids Board has required institutions to be accredited by the North Central Association of Colleges and Schools. Northland International University is asking that we accept accreditation from the Transnational Association of Christian Colleges and Schools. A presentation was give by Northland’s bursar, Kevin Priest.

Moved by Jeffry Bartell, seconded by Jim Palmer, to delay a decision until the October board meeting and that the following requirements be met before the discussion continues on Northland International University:

  1. Put together information on any other colleges currently receiving funds who are not NCA accredited.
  2. Document the differences between NCA standards and TRAC standards.
  3. Look into application of religious studies statue.
  4. Northland is to document transfer ability.

This motion passed unanimously.

BOARD REPORT #09-23 STATUS OF 2008-09 AND 2009-10 APPLICANTS AND PROGRAMS

In 2008-09 WHEG-UW has committed 131.99% ($72,591,841) of its appropriation with 32,001 awards. This is 834 more awards and 1.11% less committed than at this time last year. The final commitment for 2007-08 was 133.10%. WHEG-WTC has committed 170.05% ($30,221,085) of its appropriation with 31,471 awards. This is 2,555 fewer awards and 2.82% less committed than at this time last year. The final commitment for 2007-08 was 172.87%. WTG has committed 118.86% ($31,622,967) of its appropriation with 11,576 awards. This is 1,429 more awards and 4.94% more committed than at this time last year. The final commitment for 2007-08 was 113.92%. WHEG-TRIBAL has committed 313.13% ($1,344,739) of its appropriation with 881 awards. This is 597 more awards and 216.04% more committed than at this time last year. The final commitment for 2007-2008 was 97.09%. The number of applicants through July 30, 2008, for the 2008-09 academic year is 262,773.

In the current academic year WHEG-UW has committed 126.09% ($69,349,582) of its appropriation with 29,189 awards. This is 3,966 more awards and 22.53% more committed than at this time last year. In 2008-09 the program had committed 103.56% of its appropriation at this time. WHEG-WTC has committed 160.64% ($28,145,519) of its appropriation with 26,734 awards. This is 2,391 more awards and 29.04% more committed than at this time last year. In 2008-09 the program had committed 131.60% of its appropriation at this time. WTG has committed 127.97% ($33,705,829) of its appropriation with 11,988 awards. This is 349 more awards and 3.11% more committed than at this time last year. In 2008-09 the program had committed 124.86% of its appropriation at this time. WHEG-TRIBAL has committed 139.47% ($612,033) of its appropriation with 367 awards. This is 73 fewer awards and 21.48% less committed than at this time last year. In 2008-09 the program had committed 160.95% of its appropriation at this time. The number of applicants through July 27, 2009 for the 2009-10 academic year is 245,273.

BOARD REPORT #09-25 FUNDING OPTIONS FOR WHEG AND TG

Connie is proposing that she works together with the sectors to find out if there is any possibility of any additional money being available that the money be pursed for additional funding for financial aid.

Moved by Alan Stager, seconded by Jeffrey Bartell, to support Connie in working with the sectors to put forward a proposal to joint finance to request additional funds on behalf of the Higher Educational Aids Board for WHEG and TG.

The motion passed unanimously.

ELECTION OF 2008-2009 BOARD OFFICERS:

Elections were held for the three Board officer positions, Chair, Vice-Chair, and Secretary.

Mary Jo Green opened the floor for nominations for Chair. Liz Tucker nominated Mary Jo Green for the position of Chair. The motion passed unanimously.

Jeffrey Bartell nominated Liz Tucker for the position for Vice-Chair. The motion passed unanimously.

Jim Palmer nominated Jeffrey Bartell for the position of Secretary. The motion passed unanimously.

SETTING OF MEETING DATES FOR 2008-2009

The dates that were chosen are as follows: Friday, October 9, 2009; Friday, February 26, 2010; Friday, April 30, 2010; and Friday, August 6, 2010.

Moved by Jim Palmer, seconded by Alan Stager to adjourn the meeting.

Meeting adjourned at 11:18am.

Respectfully submitted by Jeffrey Bartell, Secretary