Information for Financial Aid Administrators

Processing Schedule

March 2012

Sun	Mon	Tue	Wed	Thu	Fri	Sat
				1	2 Vouchers	3
4	5	6 Vouchers	7 1112 Notification List	8	9 Vouchers	10
11	12	13 Vouchers	14 1112 Notification List	15	16 Vouchers	17
18	19	20 Vouchers	21 1112 Notification List	22 HEAB Training AES List	23 Vouchers	24
25	26	27 Vouchers	28 1112 Notification List	29	30 Vouchers	31

April 2012

Sun	Mon	Tue	Wed	Thu	Fri	Sat
1	2	3 Vouchers	4 1112 Notification List	5	6 Vouchers	7
8	9	10 Vouchers	11 1112 Notification List	12 1213 Notification List	13 Vouchers	14
15	16	17 Vouchers	18 1112 Notification List	19 1213 Notification List AES List	20 Vouchers	21
22	23	24 Vouchers	25 1112 Notification List	26 1213 Notification List	27 Vouchers	28
29	30

2011-12 Information

2011-12 WHEG, WTG and Continuing TIP Formulas

• WHEG – TRIBAL
  
  No change to current formula.
  ($6,560 — EFC) x 27.44% = Award
  Maximum Award: $1,800
  Minimum Award: $250
  
  
• WHEG – WTC
  
  ($9,270 — EFC) x 13% = Award
  Maximum Award: $1,205
  Minimum Award: $529
  
  
• WHEG – UW
  
  ($5,960 — EFC) x 41% = Award
  Maximum Award: $2,444
  Minimum Award: $804
  
  
• Tuition Grant
  
  Maximum award: $2,900
  Minimum award: $1,000
  Inflation Factors: Dependent – 340%, Independent – 740%
  UW-Madison Tuition: $9,515
  Base Maintenance: $10,800
  
  
• Continuing TIP
  
  Maximum award: $825
  Minimum award: $250

Program Information and Instructions

All information and instructions are provided as MS Word files.

• Minority Teacher Loan Allocations and Instructions
• Minority Undergraduate Retention Grant Allocations:
  • Independent Colleges and Universities and Tribal Colleges
  • Wisconsin Technical College System
• TIP Grant Allocations and Instructions

Forms and Applications

Forms and applications are available on the Forms and Applications page.

HEAB Training

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

• Goals of State Aid
• Eligibility for State Aid
• The Notification List
• The Voucher Process
• Return of State Funds
• Submitting and Receiving Data to/from HEAB
• Overviews of the Individual HEAB Programs

Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact Nancy Wilkison at (608) 267-2213 or e-mail at nancy.wilkison@wisconsin.gov.

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

Resources for
Administering
State Financial Aid

The Monthly Memo

Policies and Procedures Manual

HEAB School Codes

Forms and
Applications

Voucher Request
Instructions

File Maintenance
Instructions

HEAB Audit Guide

Files:

Refund Template (Excel)

TG with Covenant Notification Layout (Word)

WHEG with Covenant Notification Layout (Word)

Covenant Scholars and Foundation Grants Layout (PDF)