The Monthly Memo

NOTIFICATION LIST PROCESSING

Notification lists for January will be produced on January 6th, 13th, 20th, and 27th.

The Academic Excellence notification lists will be produced on January 6th and the 20th.

CHANGE PENDING FOR NOTIFICATION ERROR REPORTS

In our continuing efforts to streamline our processes and be more cost efficient, HEAB will be combining the three error reports associated with the notification list into one, effective at the start of the 04-05 processing year.

We are seeking 2 or 3 schools from each sector to help HEAB design and test this new process. These volunteer schools will receive the original three reports and the new single report concurrently for side-by-side comparison with live 03-04 data. We are looking for design and data-accuracy feed-back.

Please email Barb Moermond (barbara.moermond@heab.state.wi.us) if your school would be willing to volunteer. We will work together to set up a schedule and to develop the best notification error report.

Please be sure to call or email Barb or Connie Hutchison if you have questions or concerns!

UPDATES

	CURRENT	THIS TIME LAST YEAR
WHEG-UW COMMITTED SPENT	*128.36% *61.87%	131.48% 59.54%
WHEG-WTC COMMITTED SPENT	167.89% 73.73%	169.78% 72.80%
TIP GRANT (1-06-04) COMMITTED SPENT	132.88% 65.18%	131.07% 56.94%
TUITION GRANT (1-06-04) COMMITTED SPENT	**108.68% **49.67%	117.19% 61.15%

*	This takes into account carry-back of $2.2 million
**	Mary Lou is working closely with WAICU and their members to get precise student numbers before processing 2nd semester vouchers. This is why committed and spent numbers are lower at this point than the same time last year.

Carry-Back of Funds for WHEG UW
HEAB, the UW System and the Department of Administration were able to resolve the issue of transferring WHEG-UW PR funds between the 03-04 and the 04-05 academic years.  More information about this will be sent to the HEAB Board, the UW System Advisory committee and UW FAOs within the next couple of weeks.

UPCOMING DEADLINES AND EVENTS:

Institutional Initial TIP nominations should be sent to John Whitt at HEAB by January 28. In February, unused funds will be reallocated to those schools still in need of funds. (john.whitt@heab.state.wi.us)

The next training session will be held Thursday, January 15, 2004. The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

If you want to register for a session or need more information, please call Nancy Wilkison at (608) 267-2206 or email her at nancy.wilkison@heab.state.wi.us.

WEBSITE INFORMATION

Please check our website for the most current information, information about upcoming trainings, and other important notices.

Questions or concerns? We appreciate your feedback. Please contact me:

By phone:	(608) 264-6181
By Email:	connie.hutchison@heab.state.wi.us
By SnailMail:	HEAB P.O. Box 7885 Madison, WI 53707-7885