Monthly Memo

July/August 2012

In This Issue

Incorrect Social Security Number Issues

There has been and continues to be a large number of Social Security number problems the last couple of years. It appears that students are entering their social security number without proof reading prior to hitting the submit key when they complete their FAFSA information. If you have a student/s that has this problem please review the following –

  1. Check to see if the student has submitted a SSN correction through the FAFSA; if so please use the secure e-mail on our site to let Barb Moermond or the grant coordinator the name of the student in question; the new SSN; and the old SSN. HEAB does pull in all of the ISIR’s but we do not process the SSN corrections.
  2. If there is a name/SSN mismatch, this means that student A filed under student B’s social security number. Please verify the students’ SSN and then use the secure e-mail on our site to give us all of the information that you have. We need to have both names, the filing dates that you see, the SSN and verification of who the SSN belongs to.
  3. If a student changes their name at your school, please verify that it is a legal name change before changing your official records.

Voucher Processing for 12-13

The first voucher for academic year 12-13 will be August 7th. You may begin to submit requests on Monday, July 30th for the fall term.

1112 Grants Updates – Committed and Spent as of 07/10/2012

TG (W codes 06/01/11) Current This Time Last Year
Committed 157.08%*** 151.94%
Spent 99.06% 99.91%

***When N-codes are applied, the committed level is 118.04%.

WHEG-TRIBAL (W codes 06/25/11) Current This Time Last Year
Committed 185.78% 152.08%
Spent 97.31% 98.44%
WHEG-UW Current This Time Last Year
Committed 156.60% 129.66%
Spent 99.97% 102.17%
WHEG-WTC (W codes 4/7/11) Current This Time Last Year
Committed 171.79% 164.03%
Spent 97.61% 100.14%

1213 Grants Updates – Committed and Spent as of 7/18/2012

TG (W codes 04/18/12) Current This Time Last Year
Committed 138.51%*** 136.63%

***When N-codes are applied, the committed level is 129.26%.

WHEG-TRIBAL (W codes 05/01/12) Current This Time Last Year
Committed 128.18% 119.12%
WHEG-UW Current This Time Last Year
Committed 130.18% 127.24%
WHEG-WTC (W codes 4/21/12) Current This Time Last Year
Committed 161.31% 152.81%

1112 Notification List

Final notification list will be provided by July 31.

1213 Notification List

Distributed Wednesday afternoons:

July 26

August 1, 8, 15, 22, 29

1213 Voucher Processing

Tuesdays and Fridays for files uploaded by noon.:

August 7, 10, 14, 17, 21, 24, 28, 31

Upcoming Events

Scheduled HEAB Board Meeting: August 3, 2012

Scheduled HEAB Training Dates: September 13, 2012; November 17, 2012

Please contact me by phone at (608) 264-6181 or by email at john.reinemann [at] wisconsin.gov if you have any questions, concerns or comments. Thank you!



Memo Archive